As projects are submitted, it may be helpful to consider some of the questions below. Not all questions apply for all projects, but they represent a broad range of considerations that ITS can help project submitters think through.
What do you hope to accomplish with the proposed project?
Who are the key stakeholders and users? Do their goals differ? If so, how?
How do the system/software goals map to the department goals or needs?
Will the system/software change the way you are doing things now?
What will the new system accomplish that is not currently accomplished manually or with other systems/software?
Are there other systems/software(s) with which this system/software will interface?
Is there any existing system/software documentation? If so, where?
Who else should we talk to?
What department/business requirements will this system/software address?
What information do you need from this system/software that you don’t have now?
Is any of this data currently captured in any other system/software?
Is the data and/or functionality shared by others?
What problems should this system/software solve?
Do you have to do things manually that you would like to automate?
Do you have performance problems that need to change?
Do you have functional limitations that you’d like to change?
Criteria for Success
What is most important for success of the project?
What are the training considerations?
What resources might be needed (budget, staff, etc)
Are there time constraints or deadlines for deploying the system/software? What are they?
Are there any dependencies on other systems/software(s) in completing the system/software? Please specify.
Are there resource constraints in developing the system/software(do we have the in-house expertise we need)?
Are there technical constraints to developing this system/software? What are they?
Improving an Existing System
Will the new system have additional functionality? What?
Will the new system help you be more efficient? To what extent?
Will the screens look different? How?
What is the risk of not converting the system?
What is most important (rank in order of importance):
Application is easier to use
Application has nicer front-end
Application has additional functionality (list)
Application is more efficient
Application is redesigned to better reflect the business
Criteria for Success
What do we need to change to make this project successful?
What will this system do that is entirely new?
Does the current system do things that this system will not do?
How do these functions interact with each other?
Are there other systems this system will interface with?
Deployment, Usage Constraints
What is the time frame for conversion?
Are there time constraints in converting the system?
Are there any dependencies on other systems in completing the system?