Course Retention: Moodle

Information Technology Services (ITS) will retain Moodle course sites for seven years from the point of the course site’s creation. After seven years the course site will be deleted. This archiving process is tiered:

ITS will maintain course sites in an active instance of Moodle for the most recent five years.

  • Sites are accessible to, and may be edited by, faculty.
  • Sites are accessible to students if the course site is visible.

ITS will maintain a site in an offline archive for an additional two years.

  • Sites are inaccessible to faculty. Faculty may request temporary access to a course by contacting the Help Desk.
  • Sites are inaccessible to students.

Faculty who wish to retain a course should download and store a local copy. Faculty will be reminded annually of the course archiving and deletion schedule.

Course Retention: WordPress

WordPress course sites will be retained for five years from the point of the site’s creation. Courses can be edited by faculty and their designees and will remain available as set by the site owner. At the five year point ITS will notify the instructor of record that their site will be deleted. Once confirmed by the site owner, the site will be removed from WordPress. A static HTML export of the site can be provided to the site owner upon request.

Voicemail Recordings

Any voicemail stored in your inbox folder older than 30 days will be automatically deleted. If you wish to retain a voicemail longer than 30 days, it must be moved to the saved folder, where saved voicemails are kept for one year.

Zoom Recordings

Information Technology Services (ITS) will retain Zoom recordings for 60 days from the point of the recording’s creation. These recordings are stored in the account holder’s Zoom portal. After 60 days a recording will be placed into the trash of the account holder’s Zoom portal. Recordings can be restored from the trash within 30 days, but will be permanently deleted after 30 days.

All Zoom recordings are automatically uploaded to the Zoom meeting owner’s Kaltura My media account.