Moodle Course Retention Policy

Information Technology Services (ITS) will retain Moodle course sites for seven years from the point of the site’s creation. After seven years the course site will be deleted unless the faculty member has explicitly requested otherwise. This archiving process is tiered:

ITS will maintain course sites in an active instance of Moodle for the most recent five years.

  • Sites may be edited by faculty and are accessible to students.
  • The five year duration should enable us to maintain these accessible archives in current versions of Moodle without content or course degradation.

ITS will maintain a site in an offline archive for an additional two years.

  • Sites are not accessible to students.
  • Sites are stored in an individual, academic-year based Moodle instance.
  • Sites are in read-only mode and may not be edited. Faculty must request access to the site by contacting the Help Desk.
  • On receipt of a request, ITS will provide access to the appropriate archive so that the faculty member may review the site.

ITS will maintain the Moodle Archive instance containing sites from 2007-2012 as an offline archive until June 30, 2019. Faculty who wish to retain a course beyond seven years can use the Moodle course export tool to download and store a local copy of a course. Faculty will be notified when their course is scheduled for deletion.

WordPress Course Retention Policy

WordPress course sites will be retained for five years from the point of the site’s creation. Courses can be edited by faculty and their designees and will remain available as set by the site owner. At the five year point ITS will notify the site owner(s) that their site, if no longer needed, will be deleted. Once confirmed by the site owner, the site will be removed from WordPress. A static HTML export of the site can be provided to the site owner upon request.