ITS is replacing the College’s current file services platform, Samba (commonly known as P Drive shares), with Google Shared drives. ITS will help departments and programs migrate their content to Google Shared drives throughout 2021. Below are some answers to questions that departments and programs might have. ITS will provide help on its website at the P Drive Migration web page.

Questions you might have

Who will copy my content to Shared drives?

This depends on the volume and size of the files that needs to be migrated. Departments and programs are expected to copy files on their own, but if the volume of content is too great, ITS will offer assistance. After a recent announcement by Google, Google Drive no longer offers unlimited storage, which means it’s important for departments and programs to be determine which files are necessary to be copied to Google Shared drives.

When does my department/program need to copy files to Shared drives?

All departments and programs identified as having files stored on Samba P drive(s) will be contacted sometime during 2021 with some beginning in mid-March. When contacted, each department and program will need to identify a Steward who will work with a Migration Guide from ITS to coordinate the migration process. The goal will be to complete the migration process in ten weeks or less. Departments will be contacted well ahead of the date they’re expected to copy their content to Shared drives.

Will ITS provide assistance during the process of copying files to Shared drives?

Yes, ITS will assign a Migration Guide to each department and program to coordinate the process. If a department or program needs assistance copying a large volume of files, ITS will assist.

What if my department/program already moved to Shared drives?

Self-migration can happen, but ITS will reach out to ALL departments regardless if they move entirely on their own or if they work with ITS in their migration.

What if I don’t want to wait for ITS to contact my department/program?

If you’d like to start migrating your Samba P drive files to Google Shared drives, you’re absolutely welcome to begin. You can follow the instructions found on the Migration from P Drive to Google Shared drives web page. Once you’ve completed your migration, you can contact the Help Desk at help@lafayette.edu. A Migration Guide will follow up with you to place your Samba P drive(s) into a read-only state before removing access to your Samba P drive(s).

Will ITS offer any training or documentation?

Yes, ITS provides documentation and information on the P Drive Migration web page. ITS also will offer some information sessions on March 10 at 11 a.m. and March 11 at 4 p.m.

What if I have more questions?

Please message the Help Desk at help@lafayette.edu if you have more questions.