Webmail is available at https://webmail.lafayette.edu.

Interface

Changing the template

  1. Click the [Preferences] tab.
  2. Select the [General] tab from the Preferences.
  3. In the "Login Options" section, select a theme from the "Themes" drop-down menu.
  4. Click the [Save] button in the Preferences tab toolbar.

Interface tips

  • Tool-tips: Hovering your mouse cursor over buttons, conversations or email addresses displays descriptive information about the item.
  • Drag and drop: Click and drag on messages, conversations and tasks to move them between folders. Click and drag events on the calendar to change the day and time.
  • Right-click menus: Right-click on items to display a menu of functions you can perform on that item.

Email

Composing messages

Composing a new message
  1. To create a new email message from anywhere in Webmail, click the downward facing arrow to the right of the [New] button and select New Email (or you can just click the [New] button when in the Mail tab).
  2. In the "To:" field enter the address(es) to which you want to send the message. If you are sending a message to someone at Lafayette, start typing the person's name or address and Webmail will produce a list of matches; minimize further typing by selecting a name/address from the list presented.
  3. Finish by clicking the [Send] button located on the far left of the Mail tab toolbar.
Adding an attachment to a message
  1. Compose a message following the steps above.
  2. Click the [Add Attachment] button located in the middle of the Mail tab toolbar.
  3. Click the [Browse] button, navigate to the desired file, and select it. Repeat this for each file you want to attach to this message.
  4. Click the [Attach] button.
  5. To send the message and its attachment(s), click the [Send] button located on the far left of the Mail tab toolbar.

Reading messages

Unread messages are displayed in boldface. Mail folders that contain new messages are also displayed in boldface with the number of new messages listed in parentheses next to the folder name. To display the messages in a mail folder, click the mailbox name.

Viewing options: message v. conversation view

The messages in your folders can be displayed in two different views: traditional message view or conversation view.

  • Message view (traditional): In message view each message is displayed on its own line in the mailbox. To read a message click it to display it in the message pane below.
  • Conversation view: Messages using conversation view are grouped into "conversations," i.e., all messages with the same subject are grouped together; the number of messages in a conversation is displayed in the column next to the subject. To open a conversation, double-click the conversation and then click each message to display it in the message pane. Close the conversation by clicking the [Close] button. To display all the messages in a conversation within the context of the containing mailbox, click the right-pointing triangle on the left-hand side of the conversation's row.

You can switch between message view and conversation view by clicking the [View] button located in the Mail tab toolbar.

Viewing attachments
  1. Open an email message.
  2. Click the name of the attachment listed beside the "Attachment" section of the email header. (The header is where the message's sender, subject, etc. are displayed.)
  3. The options presented (open/save) will depend on the the file type, your browser, and your operating system.
    • If you receive more than one attachment and would like to save all of them at once, click the "Download all attachments" link, which will produce a single compressed .zip file containing all of the attachments. You will then need to "unzip" the file to see its contents. Windows XP users can right-click the zip file and select Extract All from the menu; Mac OS X users can double-click the file to unzip it.
Deleting messages
  1. While viewing the list of your email messages, select the message you want to delete (it will be highlighted).
    • To delete more than one message place a check in the boxes beside the messages you want to delete.
  2. Click the [Delete] button located the Mail tab toolbar. Deleted messages will be sent to the Trash mail folder and will be deleted automatically after 30 days. (Messages in the trash folder can be deleted immediately by right-clicking the folder and selecting Empty Trash.)
Forwarding messages

Messages can be forwarded one at a time or in multiples.

  1. While viewing the list of your email messages, select the message you want to forward; it will be highlighted when selected.
    • To forward more than one message, place a check in the box beside each message you want to forward.
  2. Click the [Forward] button located in the Mail tab toolbar.
Replying to messages
  1. While viewing the list of your email messages, select the message you want to reply to; it will be highlighted when selected.
  2. Click the [Reply] or [Reply to All] button located in the Mail tab toolbar.
Printing an email message
  1. While viewing the list of your email messages, select the message you want to print; it will be highlighted when selected.
  2. Click the printer icon located in the Mail tab toolbar. Webmail Print button
    • Do NOT use your web browser's Print command or Print button to print a single message; doing so will print the entire contents of the browser window and not just the message.

Calendar

Adding events to your calendar (The drag and select QuickAdd method)

The QuickAdd method works in either the Day, Work Week, or Week calendar views.

  1. Click either the [Day], [Work Week], or [Week] button in the Calendar tab toolbar.
  2. Click and hold your mouse button down at the time the event begins, then drag to the ending time and release the mouse button.
  3. Complete the fields in the "QuickAdd Appointment" pop-up box.
  4. Click [OK].

Adding events to your calendar (The more details method)

  1. Click the [New] button from the Calendar tab toolbar. (You can also choose to create a new calendar event from almost anywhere in Webmail by clicking the downward facing arrow to the right of the [New] button and selecting New Appointment.)
  2. Enter an event title in the "Subject" field and complete any other fields.
  3. To invite others to your event, click the [Find Attendees] tab.
    1. Enter the person's name or Network ID and click the [Search] button.
    2. Click the [Add] button near the bottom of the page to invite the person to the event.
  4. Click the [Save] button in the Calendar tab toolbar.

Sharing your calendar

You have the ability to allow others to view (and even manage if you wish) any of the calendars you maintain in Webmail.

  1. With the Calendar tab selected, right-click the calendar you want to share from the left column.
  2. Select Share Calendar.
  3. To share with someone at Lafayette, be sure "Internal Users or Groups" is selected.
  4. Enter the person's full Lafayette email address (e.g., shakesw@lafayette.edu) and select the appropriate role. "Viewer" is the default role selection.
  5. Click [OK].
  6. The person will receive an email confirming you shared the calendar.

Confirming a shared calendar sent to you

Accepting a shared calendar can only be done by viewing the email confirmation in Webmail.

  1. In Webmail, view the confirmation email message sent to you.
  2. Click the [Accept Share] button located above the subject line of the email message.
  3. In the pop-up window you can rename the shared calendar and change the color used to display it in your calendar list.
  4. Click [Yes].
  5. Click the [Calendar] tab to see the newly shared calendar listed in your list of calendars located in the left column.

Address book

Adding a new contact

  1. Click the [New] button from the Address Book tab toolbar. (You can also choose to create a new contact from almost anywhere in Webmail by clicking the downward facing arrow to the right of the [New] button and selecting New Contact.)
  2. Complete the appropriate fields in the Personal tab. You may also want to include address and phone information in the [Work], [Home], and [Other] tabs.
  3. Click the [Save] button in the Address Book tab toolbar.

Editing a contact

  1. Select a contact from your Contacts list.
  2. Click the [Edit] button located in the Address Book tab.
  3. Make the appropriate changes.
  4. Click the [Save] button in the Address Book tab toolbar.

Deleting a contact

  1. Select a contact from your Contacts list or place a check next to each contact you wish to delete.
  2. Click the [Delete] button located in the Address Book tab. The contact will be deleted immediately; you will not be able to undo this action.
7/7/09